VanOffice home

Job software for UK trades

Know who's due before your customers do.

Customers, bookings, reminders and paperwork, all in one app.

£8.99 a month or £89.99 a year. First month free. iPhone, Android and web.

Join the waiting list See how it works

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The VanOffice Today screen: two reminders ready to send, two services due this month and two lapsed customers.

Features

Your office, in the van.

One app for the whole job, from the first call to the next service.

  • Service and gas check reminders

    Every morning, a list of who's due. Tap a name and the text is written, ready to send from your number.

  • Customers and properties

    Addresses, appliances and job history in one place. Landlord, tenant and agent for every let, plus how to get in.

  • Online booking

    Every reminder carries your booking link. Customers pick a free slot from your working hours, and you confirm it.

  • Quotes and invoices

    Quote from your price list, then invoice in one tap. VAT on or off, with deposits and part-payments tracked.

  • Gas safety and service records

    Fill in, sign on your phone and send copies to the landlord, agent and tenants. The next due date sets itself.

  • Job sheets, signed on site

    Work done, parts, time and photos. Your customer signs on the screen and gets the PDF.

  • Lapsed customers

    See who's gone 13 months without a service and add them to today's reminders in one go.

  • Set up from your paperwork

    Photograph your diary or old invoices, or upload a file. VanOffice fills in your customers, and you check every detail before it's saved.

How it works

How the reminders work

Texts go from your own number, so customers know who it's from and reply to you.

  1. Check the morning list

    At 7:30, or whenever suits you, see who's due and any booking requests.

  2. Tap a name

    The text opens with their number, address, due date and booking link filled in. Change the wording whenever you like.

  3. Press send

    It goes from your phone, and the next customer comes up.

To: Mr Smith, 07700 900123

Hello Mr Smith, the annual boiler service for 12 Ash Grove is due by 23 Oct 2026. Book a time: your booking link or call me.

Send

An example reminder. The name and number are made up.

Customers who've opted out are left off. No mobile number? They get an email instead.

Pricing

One plan. Everything in it.

VanOffice

First month free

£8.99 a month

or £89.99 a year, saving £17.89

iPhone, Android and web

  • Customers, properties and job history
  • Service and gas check reminders
  • Your own booking page
  • Quotes, invoices and job sheets
  • Gas safety and service records
  • Set-up from photos and files
Join the waiting list

No contract. Cancel any time.

FAQ

Questions

What does it cost?

£8.99 a month, or £89.99 a year, which saves £17.89. Your first month is free. One plan, with every feature in it.

Is there a longer trial for learners?

Yes. Training or newly qualified? Ask your college or training centre for a learner code, and your first two months are free.

When can I start?

VanOffice isn't open yet. Join the waiting list and we'll email you when it is.

Is there a contract?

No. Pay monthly or yearly and cancel whenever you like, wherever you subscribed: the App Store, Google Play or your account settings.

Which trades is it for?

Plumbing and heating engineers, with gas safety and service records built in. Customers, bookings, reminders, quotes, invoices and job sheets work for any trade.

Does it do landlord gas safety records?

Yes. Fill in the record from your checks and sign it on your phone. It carries your name, signature and Gas Safe number. Copies go to the landlord, agent and tenants, and VanOffice tracks the tenant's 28-day deadline.

HSE accepts electronic records that identify the engineer. Read HSE's guidance on gas safety records.

Do the reminder texts cost extra?

No. They go from your own phone, on your usual plan.

Can I bring my customers across?

Yes. Photograph your diary or old paperwork, or upload a PDF or a CSV from your current app. VanOffice fills in the customers, addresses and appliances, and you check it all before it's saved.

Does it work without signal?

Yes, in the iPhone and Android apps. Anything you add offline syncs when you're back in signal.

Are my customers' details mine?

Yes. We use them only to run VanOffice for you. We don't sell them or market to them. You can delete your account in the app's settings.

Does it do my tax return?

No. It keeps your invoices and receipts in order and exports them for your accountant or your tax software.

Can my team use it?

Each subscription is for one person.